Event Resources

If your program content is not directly delivered by Georgia Tech, and the Institute’s role is simply as the host for the event, please adhere to the following guidelines when referencing Georgia Tech in your communications:

• Correct Reference: Georgia Tech should only be mentioned in a locational sense—this means you can mention the campus as the event location, but avoid using the Georgia Tech logo or implying that the Institute is directly responsible for the program.

• Correct Example: “(Your Organization’s Name) Conference or Summer Camp hosted at Georgia Tech.”

• Incorrect Example: “Georgia Tech (Your Organization’s Name) Summer Camp starts August 2.”

Key Takeaways:

• Georgia Tech’s name should only be used to indicate the event’s location.

• No use of Georgia Tech’s logo unless officially approved.(see email address below)

• The Institute should not be implied as the organizer of the event.

Groups working with Conference Services are strongly encouraged to include the following on all marketing materials for their event: “This program is in no way sponsored by Georgia Institute of Technology, The Board of Regents of the University System of Georgia, or any other affiliated organization. [Program/Event name] is managed solely by [Organization/Company name].”

If your group is hosted by GA Tech, you may request branding to approve @ gtbrand@gatech.edu

If you have a marketing design you’d like approved, please email gtbrand@gatech.edu and let them know you are hosting with conference services. This process can take up to 3 weeks.

Insurance.  Permit Holder shall, at its own cost and expense, obtain and maintain insurance coverage covering the period of its occupancy and use of the premises. Permit Holder shall provide a Certificate of Insurance (Accord) form or equivalent which shall include, but need not be limited to, coverage for bodily injury and property damage arising from premises and operations, including products and completed operations, personal and advertising injury and contractual liability and Sexual Abuse or Molestation coverage and shall provide at a minimum the following limits:

       Coverage                                                                Limits                                        _______Initial

       Each Occurrence Limit                                           $1,000,000

       Damage to Premises Rented To You                    $1,000,000 Any one premises

       Personal & Advertising Injury                                 $1,000,000 Any one person/organization

       Products/Completed Ops. Aggregate Limit            $1,000,000

       General Aggregate Limit                                        $2,000,000

Commercial Umbrella Liability                                $2,000,000

       Sexual Abuse or Molestation                                 $1,000,000 Any one person/$2,000,000

       aggregate

       The Sexual Abuse or Molestation coverage shall provide defense costs outside the liability limits and also defend any accused insured under a reservation or rights letter, if necessary. The above policy limits shall cover the period of Permit Holder’s occupancy and use of the Premises, must provide primary limits over any other liability policy provided by the State of Georgia and such insurance to be obtained from an insurance company licensed to do business in the State of Georgia, and name the Georgia Institute of Technology its employees, officers and agents as additional insureds.

       The insurance company(ies) issuing the above referenced policies must be rated at least “A-” Class “VII” in the most recently published Best’s Insurance Report. Permit Holder shall furnish the Owner with a certificate of insurance clearly evidencing such required insurance at least thirty (30) days prior to occupancy and use of the premises. Permit Holder shall not cancel or modify such insurance without first providing advance written notice to the Owner.

** See your contract for information**