Conference Guest Visit Guide

Thank you for choosing to stay with Georgia Tech Conference Services program during your program. The staff at Conference Services will do its best to make your stay as enjoyable and stress-free as possible.

This Welcome Guide provides you with a wealth of useful information you may need to help you during your stay. If you have any questions, refer to this document. Feel free to contact our office if you have additional questions or need assistance. 

Exterior view of Eighth Street South Apartments



Access and Keys

There are several entry points to each building, all of which require a BuzzCard or Conference Card – you will be provided one during your stay here. Entry to the any gated or parking deck requires a Georgia Tech BuzzCard.



If you are locked out of your building Mon-Sun, go to the Office of Conference Services office at Freeman Hall (835 McMillan St NW) to sign out a temporary key.

Mon-Sun from 8 p.m. – 8 a.m. call the RA on your floor via the duty phone number at:




You must return a temporary key within three days of signing it out. If you are unable to locate your original keys within this time, visit the Office of Conference Services between 8am-8pm, Mon-Sun to receive an invoice and a replacement set of keys.


Fitness Center
Fitness Center

Many buildings include a small fitness center in the building or an adjacent building. If this center does not fit your needs, the Campus Recreation Center provides added machines as well as multiple pools that you can access for a membership fee.


Laundry Facilities in each building or in an adjacent building. All machines are front loading washers and detergent pods are recommended for best results. You must provide your own detergent and dryer sheets.

You will need your BuzzCard or Conference Card to operate the laundry machines and you will see a 1-cent charge, however, laundry is FREE and the 1-cent charge comes out of a special laundry allotment.

For more information you can view the Housing Laundry guide: Laundry

Georgia Tech Department of Housing and Residence Life has a fully equipped and prepared team of premier maintenance professionals to help with any maintenance needs that may arise.




Issues that you may have with your apartment should be addressed quickly by calling or emailing us with the information at the bottom of this page.

Non- emergency requests include:

Broken appliances
Small leaks
Wall damage
Light-bulb replacement
Smoke detector batteries, etc.


Issues that affect your safety and immediate well-being are categorized as emergency issues. These issues are things that should not be ignored and require immediate attention.

Emergency requests include:

No water
No lights at all
No power
No Air-conditioning
Person stuck in elevator, etc.

Contact Information

Please contact our desk or email us at Be ready with your room number, building, and description of the issue.

Between 8 a.m. and 4 p.m., you can call in emergency maintenance issues to the maintenance office at 404-894-0520.

After 8 p.m. and on weekends, emergency maintenance can be reached through the Resident Advisor on duty via the Duty phone posted throughout your hall: 404-395-9254.

Below you will find a listing of some more important policies and building guidelines.


Sprinkler heads must not be tampered with, or used as a means to hang personal items. These sprinklers pour out 250 gallons of water per minute. You may end up flooding your room and many others in that time. Georgia Tech and the Office of Conference Services is not responsible for the loss or damages you may incur as a result of someone else’s negligence. A resident who knowingly causes a sprinkler to activate may be subject to eviction.
Collective Liability
Residents are responsible for the condition of their room and any shared spaces. The Department works hard to attribute damage and vandalism charges to individuals responsible. However, when it cannot, all members of an apartment, suite, room, hall, or building may be charged equally for any damages applicable to those spaces. It is our hope that affected residents will provide information to Housing and Conference Services staff to assign these charges to individuals responsible. There are no appeals to a collective liability charge.
The only pets allowed within the residential facilities are fish in aquariums with a capacity no larger than 10 gallons. If an individual is found to have a pet within the facilities, they will be responsible for the necessary cleaning involved to remove animal hair and smells for the premises. Residents with pets may also be subject to eviction. Service animals can be handled on a case-by-case basis and should be made aware of to Housing and the Office of Conference Services immediately.
Life Safety Checks

As a resident of Georgia Tech, you are subject to Safety inspections during designated times in the summer. Staff will be checking rooms to make sure there are no safety or fire hazards. Here are some of the policies that must be adhered to:

  • Halogen-torchbearer lights are prohibited
  • Refrigerators (mini-fridges) must be plugged directly into the wall and not into a strip or surge protector.
  • All multiple outlet units must have a surge protector.
  • Nothing can hang from the overhead lights, sprinkler heads, pipes, or be attached to the ceiling.
  • There can only be one major appliance (refrigerator, TV, computer, microwave, etc) per receptacle plug. Extension cords may not be used.
  • No cords may run under a carpet.
  • Open element hot plates are not allowed.
  • Cleanliness of room will be checked for health hazards.
  • Candles and incense burners are not allowed.
More Help
To get a complete list of Housing policies, talk to the RA located on your floor. They will be there to help you throughout the summer.

A BuzzCard is a campus card similar to an ID, access fob, and debit card all at once. It is used to enter residential buildings and the parking deck, pay for dining on campus, and start laundry, as well as marks you as a member of the Georgia Tech community.

Your group may use BuzzCards or will use a Conference Card instead.


When Will I Get One?
You will be given a BuzzCard or Conference Card when you check in – unless you are a current Georgia Tech student. If you are a current student, your active card will have all access added to it. Both students and non-students will need to add money to their BuzzCards.
Use and Depositing Money

To enter buildings, you will need to scan your Buzzcard on the proximity scanners located near the entrances. For laundry, there are kiosks located within the laundry room that will only accept Buzzcard. If you choose to purchase a membership with the CRC the Buzzcard will be your key to get in. If dining on campus, Buzzcard buzzfunds are accepted as a method of payment.

How Do I Deposit Money?

There are several options for depositing money onto your BuzzCard.

  • Online at
  • In person during normal business hours at the Bursar’s office or at the BuzzCard Office in Barnes & Noble at Tech Square.

Value Transfer Stations – our 24 hr walk up kiosk that provide BuzzCard Debit Account Deposits. It also allows for cash deposits directly into your account. Kiosks are located in North Avenue North lobby, North Ave Dining Hall, and Barnes & Noble.

I Lost My Buzzcard!

Your first card is free with registration. Replacement BuzzCards can be made through the BuzzCard Office located at Barnes & Noble in Tech Square. They’re on the corner of 5th St. and Spring St. The office is open from 8 a.m. – 6 p.m. Mon – Fri.

A replacement card is $30 and needs to be paid during the order. You can call the BuzzCard office at: 404-894-2899 during business hours.

Information below will help you access a range of supporting campus services offered to Intern Lodging Participants.


Your group coordinator will be able to answer questions about receiving mail on campus.
If you can receive mail on campus, your mail will be delivered to the Office of Conference Services in Freeman Residence Hall. When you receive a package, you will be notified via email and given directions for pick-up.
If you choose to bring your vehicle onto campus, you must have a parking pass. 
If you need to get in contact with the parking office, you can call them directly at 404-385-PARK or visit in person at 770 Spring Street St Northwest, Atlanta, GA 30308.
Located on the Ground Level of the E81-Tech Square/GT Hotel parking deck just inside the Spring Street entrance.
Campus Recreation Center

You may purchase membership to the CRC during your stay with us.  Simply visit the CRC membership services desk. Payment for the membership cam be made using a credit card, debit, or BuzzCard. More information is available at

  • Fitness Center with: – Weight Machines, Free Weights, Elliptical Machines, Rowers, Stationary Bikes, and Stair-climbers
  • Racquetball & squash courts
  • Studio Workout Rooms
  • Competition Swimming Pools
  • Leisure Pool
  • 184 ft Water Slide
  • Diving Well
  • Indoor Track
  • Volleyball Courts
  • Sauna
  • Basketball Courts
  • Rock Climbing Wall
  • and more!

Georgia Tech offers a number of ways to around on campus.  Click below for some options and help.


Stinger Shuttles

The Stinger Shuttles has 4 routes: Gold, Red, Blue, and Green. Red and Blue serve the core of Georgia Tech campus, while the Green extends North and South of campus to GTRI and Techwood Parkway. The Gold Route bus is an on-campus service that provides transportation between Tech Square, Midtown MARTA, and the main campus. The bus runs through the heart of campus along Ferst Drive and includes a stop at the Campus Recreation Center.

For live updates visitStinger Bus Information. Generally, buses run at 12 minute intervals Mon – Fri and 40 min on weekends

  • Red Route: Mon-Fri, 7 a.m. – 9:45 p.m.
  • Blue Route: Mon-Fri, 7 a.m. – 10 p.m.
  • Green Route: Mon-Fri, 6:45 a.m. – 9 p.m.
Stingerette Vans

The Stingerette Van provides call-in, on-campus service after shuttles have stopped running. The vans run 9 p.m. – 7 a.m. No early calls will be taken and no calls are taken after 6:30 a.m.

To request a ride, call 404-385-7275.

  • Be prepared with the number of riders, the name of the pickup building, and the name of the destination building.
  • Be outside when the van arrives. Stingerettes will only wait for 5 minutes.
  • Travel is only single-leg and one-way.
  • Drivers cannot change destination and will only serve campus properties after shuttle service has ended.
Grocery Shuttle

Stinger bus service is provided to Atlantic station’s Publix grocery store on Saturdays and Sundays from 10 a.m. – 6 p.m., with the exception of Institute holidays. Atlantic Station offers many other stores and shops to visit. This includes: Ikea, H&M, Dillards, Target, and more. There are also many restaurant options as well as a Regal Movie Theater with IMAX. More information about he shuttle system is available online at Other Shuttles.


Your safety is a priority here at Georgia Tech.  For your safety, please review the information below.


Evacuation Plan and Location
Evacuation Plan

In case of alarm, it is very important that you leave your room as quick as possible. According to research, within 3 minutes, the heat and smoke from a fire can cause enough damage to your lungs and kill you. Most people who die in fires, die from smoke and heat, not the flames of a fire.

As you exit:
1. Turn off all appliances, including the stove/oven if cooking.
2. Put on shoes and a coat if needed.
3. Feel doors as you exit. If they feel hot to the touch, be careful.
4. Exit to the nearest stairwell.
5. If you cannot exit because of the fire, call the campus police and then go to your window and open it.

Campus police can be reached at 404-894-2500.

Evacuation Location

In case of an evacuation for fire or other emergency, getting out of the building is the most important thing. Please confirm your evacuation location with your Conference Services group coordinator.  Make sure to check in with staff and notify them of anyone who may be in the building or may need assistance. If there is a true fire that requires the fire department to respond, it is important that you check with staff at this location.
Meeting in these locations will help us figure out who may still be in the building.

Safety Steps
Housing’s Safety Steps

For those living on campus, the Department of Housing takes steps to ensure that certain needs are met, among them the need for safety and security. These steps include keeping the outside doors locked 24 hours a day and making sure a student staff member (RA) is on duty in each area whenever the Community Offices are closed (8 p.m. – 8 a.m. during the week and 24 hours a day on the weekends and holidays).

Your Safety Steps

Even though Georgia Tech takes precautionary steps, there are steps you should take, too. Developing simple habits from the moment you arrive on campus can head off big problems and headaches in the future.

  1. Lock your doors and carry your keys whenever you are away from your room.
  2. Do not prop any exterior doors, or allow them to be propped open. This is convenient for thieves. To prevent this, all doors have alarms that will go off after 30 seconds.
  3. Keep a record of the serial numbers on your television, computers, stereos, bike, etc and register these items with the Georgia Tech Police Department. It is helpful to take pictures of these items. You can find more information about registering your items at
  4. Protect items such as credit and debit cards. Do not write your pin number on your cards.
  5. Report theft. If you have any valuables stolen, you can take action. First, file a report with the Georgia Tech Police Department by calling: 404-894-2500. You can give them serial numbers and copies of pictures of your valuables, or let them know that items are registered tot heir database. Notify a GT staff member who can then fill out an Incident report so that it is on record with the Department of Housing.
  6. Do not leave clothes unattended in he laundry room for an extended period of time. Residents will be sharing a laundry facility with many other people. The potential for having someone accidentally pick up clothes that don’t belong to them is fairly high.

Taking these steps will greatly reduce the chances of you being victimized. While this is true, it is also important to remember that these measures will only work if you take the initiative to put them into practice.

Internet information for connecting your devices can be found below.


Wi-Fi Information
Wireless Access is included in your residence hall. If your school uses “Eduroam” you should be able to log in using your school’s credentials (Check Here). If you’re coming from a school that does not use eduroam, you will be able to use the free guest WiFi by clicking “GTvisitor” wifi.
Wired Internet

Please contact us if you need wired internet instructions

  1. Connect your computer to the data jack (usually bottom jack) using a Cat 5 Ethernet Cable
  2. Go to in a browser. Follow the instructions to register your computer.

For non-computer devices (smart tv, game consoles, etc) contact the Office of Conference Services at 404-894-2469.

Wreck Techs

Wreck Tech support Georgia Tech’s Housing Network Mon – Fri: 11 a.m. – 6 p.m.

Contact Conference Services

If you are locked out of your apartment or have any other questions:
Monday – Sunday, 8 a.m. – 8 p.m.:
Office of Conference Services
Freeman Residence Hall, rear of building

Monday – Sunday, 8 p.m. – 8 a.m. (overnight an 24 hours on holidays):
Staff on Duty